Qualitas Payroll Services

Payroll is becoming increasingly challenging because of growing demands on UK businesses to remain compliant. Combined with a focus on cost reduction, outsourcing to a UK service provider like Qualitas is an attractive means of reducing expenses and simplifying this core and critical business process. Evaluating the commitments, service proposals and track records of payroll providers is essential to make this a success.

Why Is Qualitas Different?


The efficiency and cost benefits of an outsourcing payroll company functions mean the market for our services continues to grow in both the UK public and private sectors. Organisations that have outsourced to a payroll company successfully know the value in having a trusted provider who provides consistent and reliable service. Choosing the right provider is becoming more challenging as the pace of regulatory change, on Auto-enrolment pension reforms or HMRC regulatory changes, leaves some payroll companies behind.


It is critical that we understand the importance of delivering on promises so your payroll initiative is a success, including meeting the needs and expectations of stakeholders from across your organisation including Finance, HR, Management, Procurement and your employees.


The industry is awash with companies who compromise on their core payroll proposition with other high value extra sales, like accountancy and HR services, that distract them from providing the highest quality process to your organisation. Indeed, many of our clients have experience of dealing with companies who charge hidden and unexpected fees for ad-hoc, and even routine administration, payroll services.


Qualitas is the only independent payroll service in the UK to provide the right balance of scale with personal and tailored services. Since launching in 2013, Qualitas has been the success story in the outsourcing payroll service industry, recognised by independent industry and media awards, and is now the UK’s leading payroll company for reliability and accuracy.

Our Management And Employees Are Committed To Our Core Business Values:


We know that you cannot compromise on your payroll processing. We understand that your employees, management and business functions depend on timely and accurate reporting. Our core accuracy rates have consistently achieved greater than 99.5% and our implementation approach means we always have complete confidence in advance of ‘go-live’ for a new client.


Committing to quality requires a long-term commitment to sustainability and our emphasis on building effective processes and control checks in your payroll means that we will detect errors in any company data, like incomplete employee information, promptly and long before your payroll is executed meaning there are no surprises.


No hidden fees or surprises. Completely clear, economic and transparent prices that offers excellent value to your organisation. We strongly believe that there is no reason for our prices to be complex, other than to detriment to the client, and we are committed to breaking with the industry norm on prices to provide simplicity and value to you.

Our Management And Employees Are Committed To Our Core Business Values:


100 medium and large enterprise clients across private and public sectors
Extensive portfolio of small business clients and partnerships with accountants in practice
50,000 payslips being produced every month
Industry award winners, high-quality business studies and client testimonials

That’s why more and more businesses are turning to Qualitas.

A Payroll Service That Meets Your Requirements

We provide tailored services to meet your requirements that are underpinned by secure technology platforms. We will collaborate with you to build a service that is efficient and effective and will not simply mandate that you follow complex or inefficient standards as other payroll companies do.


We deliver these at economic prices because our model is simple and effective. We stick to doing what we are good at and leave the other add-ons and sales to others. We will not sell you additional HR, accountancy or business consulting services. We only offer the complete end-to-end payroll process, including pensions administration and payments. No lucrative bolt-on services or distractions; just payroll, because that is what we are good at.


As market leaders, we innovate to give our clients a tailored, intelligent and resourceful service. We collaborate so we understand challenges and develop reliable solutions rapidly. With an unrelenting focus on payroll bureau service quality, accuracy and reliability we are the most trusted payroll company.

We have a comprehensive outsourcing payroll management service range including:

  • UK company payroll processing, shadow payrolls and tried and tested payroll implementation approaches
  • Employee benefits reporting, including P11D
  • Payroll investigations including data quality reviews, health checks, technical queries and error corrections
  • Payroll process end-to-end reviews and improvements
  • UK payments service including BACS
  • Pensions administration, including Auto-enrolment and pension reforms

In addition, we have close working relationships with HMRC and pension scheme providers, including NEST and NOW Pensions plus many others, that mean we can quickly and efficiently address queries and provide solutions.

Payroll Partners Who Add Value


The team at Qualitas are not complacent and while we recognise payroll is an unavoidable business expense that must be delivered reliably and at an attractive cost, there are also opportunities for us to add value to clients and employers.


Through our relationships with HMRC we were proactive in advising and implementing NI allowances saving our clients £3,000 in Class 1 NIC long before most in-house departments and payroll bureau companies caught up. We constantly provide insight and support to clients on evolving regulatory changes and pension reforms and our experienced professionals advise clients on improving payroll employee information operations.


Clients of Qualitas attest that we are committed to doing extra where many of our peers do not. As an example, we prepare journal files at the completion of the payroll process for client finance teams to upload into their accounting systems saving manual time interpreting numerous reports. In addition, our robust system of controls and processes mean we spend more of our own time invested in your payroll processing upfront. This ensures that issues are detected promptly and resolved to avoid a service impact later. These controls include detailed client data input reconciliation controls, analytical review and independent checks on every payroll cycle. We are committed to spending more time on your company payroll than most payroll service providers to make sure we get it right every time.


Qualitas choose to invest in the best payroll people because that allows us to keep our promises. Our clients benefit from direct and unrestricted access to qualified, experienced and talented practitioners. Your transition to Qualitas Payroll will be precisely planned and executed. We have a tried and tested methodology for payroll implementations of all shapes and sizes.

Frequently Asked Questions

Why should I consider an Outsourced Payroll Service?

• Free up time and resources to focus on other tasks that will make a difference to the bottom line.• Ensure continuity of payroll processing through holidays, maternity leave, illness and other planned and unplanned leave.• GDPR adherence of critical payroll data.

Why choose Qualitas as my payroll provider?

More than a payroll provider
We are more than a payroll provider – we are your payroll partner. Our payroll executives will be your payroll department. We act in the best interest of your business, optimising your payroll function to maximise its business value.

We don’t just process payroll
We don’t just process payroll, we help you ensure compliance, payroll accuracy and payroll efficiency. We are committed to meeting your payroll needs and providing exceptional customer service.

In addition to us being more than an outsource payroll provider, doing more than just payroll processing, being a step ahead and employing only the best, we can seamlessly integrate our exceptional services into your business’ processes to ensure a smooth transition. As part of this, we will discuss your unique and specific requirements to tailor our services to effectively meet your needs.

I have only one employee. Is this too small to outsource payroll?

Our client base varies vastly, employee numbers that range from 1 to over 4,000. We can cater to any size company. Our clients use the efficiencies and flexibility that we enable to help drive their business forward. Regardless of size, we can offer you the best value outsource payroll services to suit your business’ specific needs.

I have over 1,000 employees. Is this too many for Qualitas Payroll?

Absolutely not. Our specialists have the experience and expertise to maximise the business value of even the largest payroll while ensuring compliance along with our excellent customer support.

Will I still be in control of my Payroll?

Absolutely. Just because you outsource your payroll does not mean that you outsource control. As we process your payroll, we discuss variances, potential issues or opportunities for optimisation with you. We before we finalise any payroll, we require confirmation from all clients that they are happy with us to proceed. We will only accept changes to payroll with verification from you or your authorised representative.

Qualitas Payroll is tailored to meet the needs of your business.

Our Payroll Partners and Accreditations

Phone Us: 0800 092 5568

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